Terms and Definitions
Last updated
This Page lists down definitions of terms used for the ATS360
| Terminology
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Definition
| | --- | --- | |
Applicant
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An individual who has expressed interest in a job opening and is in contact with the company's HR department.
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ATS Contact
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A contact record within the ATS system that has the ATS Contact flag enabled.
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Career Portal
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A public-facing portal where new applicants can submit their applications and documents (resume, cover letter, etc.).
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ATS360 Dashboard
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The main interface used by HR Managers to overview current job openings, job applications, interviews, and quick links to various functions.
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Email Template
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A pre-formatted email copy used by HR Managers for sending emails, which can be customized by the end user.
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Feedback
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Information provided by end users, including comments or suggestions about the system.
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Filled Head Count
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The total number of applicants who have already been hired for a job opening.
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Hiring Manager
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The individual responsible for requesting additional resources to their team.
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HR Manager / Recruiter
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A designated person responsible for creating job openings, assigning applicants to job openings, scheduling and conducting interviews, and sending offers/contracts.
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Interview Feedback
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Details provided by interviewers regarding the conducted interview with an applicant.
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Job Application
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An applicant's submission for a job opening.
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Job Description Template
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A preformatted job description that can be used by HR Managers to define a specific job opening. Each template can be customized by the end user.
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Job Opening
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An open position within the company that needs to be filled.
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Job Opening – Closed | Filled
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A status indicating that the position has been filled and the job opening is now closed.
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Job Opening – Closed | Partial
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A status indicating that the position has been partially filled, not reaching the desired headcount, and the job opening is now closed.
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Job Opening – Closed | Unfilled
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A status indicating that no applicants were identified for the open position, and the job opening is now closed.
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Job Opening - Draft
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A status for a job opening that is still pending review or editing before it can be published.
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Job Opening – Open
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A status indicating that the job opening has been published and the career portal link is active for candidates to apply.
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Job Requisition
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A request to create a job opening for an available position within the company, including the number of resources needed.
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Open Date
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The date when the job opening is published.
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Resume
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A file containing the details of an applicant, which can be in various formats such as Word Document, Text File, or PDF.
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Remaining Head Count
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The total number of additional applicants needed to be hired for the job opening.
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Stage
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A milestone or state in the job application process.
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Stage - Approval
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The stage where the job application is reviewed and processed by management until approved for onboarding.
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Stage - Hired
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The stage indicating that the applicant has completed onboarding and their first day at work.
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Stage - Offer
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The stage where a contract has been offered to an applicant, and includes the period from the offer being made to the contract being signed and received by HR.
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Stage - Received
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The stage indicating that the job application has been received in the ATS.
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Stage - Rejected
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The stage where a candidate is deemed not qualified to meet the requirements of the job opening.
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Stage - In Progress
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The stage where the application is currently being reviewed by the HR Manager, including candidate interviews and pre-screening.
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Status
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The current state of a job opening.
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Target Head Count
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The total number of applicants that need to be hired for the job opening.
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