How to Create a new ATS Contact
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Introduction
ATS Contacts serve as the foundation for each Job Application in ATS360. Every ATS Contact represents a candidate in the system, including those who apply via the ATS360 Career Portal, where a new ATS Contact is automatically created for each applicant.
Steps on creating a new candidate record in ATS
You can create a new candidate record or contact from the Dashboard >Talent pool button
1.Create a new ATS Contact on the Main Tabs on the dashboard. You would need to go to the Main Menu. Go to Talent Pool > New Candidate > Contacts.
2.Creating a New Candidate Contact
You will be directed to the New Contact Form. From the custom form dropdown, select ATS | Contact Form.
3. Fill the required fields in the Contact form, including the Name and Subsidiary. Make sure to enter the Email, as it serves as the primary identifier for ATS Contacts. The Subsidiary will be automatically filled based on the HR Manager's logged-in subsidiary.
Please note to be able to set an ATS contact, one would need to set the ATS - Candidate checkbox to True. This already automatically checked via the New Candidate Link
4. In the ATS Subtab, you may include other information about the candidate.
The list and descriptions of the different fields that can be filled out for the ATS360 can be found in the table:
| Field Name | Description |
|---|---|
| ATS - Current Resume | Current Resume of the Candidate that can be uploaded |
| Consent to Contact For Future Job Openings | Flag that marks if the ATS Contact gives consent to be invited for future Job Openings |
| Gender | Gender of the Candidate |
| Last Applied To Hiring Department | The Job Opening Department last applied by the Candidate |
| Last Applied To Hiring Location | The Job Opening Department last applied by the Candidate |
| ATS Candidate - Skills | List of the Skills of the Candidate |
| ATS Candidate - Certifications | List of the Certifications of the Candidate |
| Main Language | Primary language being used by the candidate |
| ATS Educational Level | Current Educational Level attained by the ATS Contact |
| ATS LinkedIn Profile | Link of the LinkedIn Profile of the ATS Contact |
5. Click the Save Button to create the new ATS Contact
6. Your new ATS Contact has been created and is now part of the ATS Candidate Database.
